Whether you are a beginner or an experienced computer user, particularly when working with the Windows operating system, and regardless of how well you know Microsoft Word, the word processing program, the fact is that many users utilize a very small percentage of the capabilities this program offers. Today, in modern business, knowing and using Microsoft Word along with other programs that make up the Microsoft Office suite is taken for granted; it is even considered basic computer literacy. Especially if you are into programming, what others use as standard; you should be able to code into your programs, despite the increasing use of web applications and the decreasing use of desktop applications. For this reason and many others, including the fact that there are users who are not very proficient in using this most popular word processing program, we are starting a Microsoft Word tutorial on this blog, which will be of great benefit to you.
We also intend to focus on other office programs from the Microsoft Office suite. To begin with, let's recall what Microsoft Word really is and what we can achieve by using it. Microsoft Word is a popular word processor developed by Microsoft Corporation. It is part of the Microsoft Office suite and one of the most widely used word processing programs worldwide. Microsoft Word allows users to create, edit, format, and print any type of document, including letters, reports, essays, presentations, brochures, and many other types of documents. This program offers rich functionality, including various font styles, spell-checking and grammar tools, the ability to insert images, tables, and graphic elements, as well as advanced text formatting options. Additionally, users can utilize various templates to simplify the document creation process.
The student uses Microsoft Word, the most popular word processing program
Microsoft Word is available on various platforms, including Windows and macOS operating systems, as well as mobile devices. This program has become the standard in business and educational environments for creating and sharing written documents. If in no other program, you should at least be proficient in using Microsoft Word. Here are just a few of the basic things that every computer user, including you, should know how to do in Microsoft Word:
- Format text
- Insert special symbols
- Insert images
- Frame a paragraph or a portion of text
- Insert a watermark into your documents
- Insert content from other programs into your document
- Insert a cover page
- Create tables
- Create charts and graphs
- Number pages
- Set margins or text alignment
- Insert footnotes
- Create a PDF document
- Create a web page
- Create a screenshot
- Insert comments
- Etc.
Before we start with the first lesson of Microsoft Word,
it is necessary to get familiar with Microsoft Office, check it out here; and
to have Microsoft Word installed on your computer.
Microsoft Word Basics: Getting Started
If you have Microsoft Office installed on your computer, launch Microsoft Word by clicking on its icon, which can be located on the desktop, the taskbar at the bottom of the screen, or in the start menu. You can easily find the Microsoft Word icon or shortcut by typing "word" in the search textbox. In any case, click on the Microsoft Word icon. Don't be confused by the need to double-click the icon in some places like the desktop, while in other places like the search panel, a single click is enough. This also depends on the operating system you are using. In any case, when Microsoft Word starts, an introductory screen will appear, and once it closes, the Home panel of Microsoft Word will open.
- Home – the initial panel that always appears when you start Microsoft Word
- New – the new panel allows you to create a new document, either as a blank sheet of paper or using one of the many templates in the document background
- Open – the open panel allows you to open documents that your version of Microsoft Word supports
- History – the history panel allows you to view and manage document versions
- Account – the account panel displays information about your account and the activation of the Microsoft Office suite
- Feedback – the feedback panel allows you to send suggestions to Microsoft developers
- Options – the options panel allows you to change Microsoft Word settings
Depending on what kind of laptop or computer with a monitor you use, the first thing you need to do is to set up the Microsoft Word environment, more precisely in your lower right corner; Zoom Layout; by using the ribbon to adjust the document display size. For example, We use a 14-inch laptop and the document display at 100% is too small for us even when we use glasses. That's why we set the document display to 140% to make our work more comfortable. Regardless of what and how long you work on the computer, always try to make your work on the computer as comfortable as possible. Yes, we mean even the furniture you use at work, look here. Without any formatting, place the cursor at the beginning of the document and type a few sentences about yourself, by pressing the Enter key on the keyboard for each new line.
Hello World, this is my first document!
My name’s Manuel Radovanovic. I am from Belgrade.
This capital city is in Serbia. Serbia is in Europe!
Today, we are going to learn using Microsoft Word!
Then, move back one line by pressing Enter twice on your keyboard and start making, for example, a list of things we've done and will do later in this lesson. In any case, step by step and everything will be easy to learn and master even though it may all seem too complicated.
Hello World, this is my first document!
My name’s Manuel Radovanović. I am from Belgrade.
This capital city is in Serbia. Serbia is in Europe!
Today, we are going to learn using Microsoft Word!
- Open Microsoft Word!
- Click on a new blank document!
- Check Zoom Layout to make sure it’s right for you!
- Write something into the document!
- Save your document!
Moving items to the right will be done by Microsoft Word automatically for you every time you type the middle dash -. As you can see in the list, we opened Microsoft Word, we clicked on the blank document template, we adjusted the display of the document size as it suits us, we typed some text in English without any formatting and it was your turn to see how to record or otherwise said save the document we created.
How to Save a Document?
If you want to save your document on your computer or on OneDrive in the cloud; or on flash; you need to save the document. You can do this by at the top of the screen; in the title line, click on the Save button or you can first click on File and then on the Save option in the drop-down menu. When you do that, the Save panel will open and click on the Browse item in it; which will open the Save As dialog box.
Through it, select the location on the computer where you want to save the documents of this tutorial and create the folder microsoft_word_tutorial. Then in the File Name field – file name; name the document 01. Hello Word, my first Microsoft Word document. If you now look at the top of the screen, the title line; you will see the name of your document written on it. However, what if you want to save the same document with a different name or maybe in a different location? Then use the Save As panel instead of the Save panel. Type one more item in our to-do list first.
Hello World, this is my first document!
My name’s Manuel Radovanović. I am from Belgrade.
This capital city is in Serbia. Serbia is in Europe!
Today, we are going to learn using Microsoft Word!
- Open
Microsoft Word!
- Click on a new blank document!
- Check Zoom Layout to make sure it’s right for you!
- Write something into the document!
- Save your document!
- Save your document under different name!
Then click File -> Save As, click Browse, and in the Save As dialog box, name the copy of your document 01. My First Microsoft Word Document. Now the name looks much better. In essence, document names should be as short as possible but describe what the document contains. You are not allowed to use special characters like question marks ? at the name of the documents. Also, pay attention that when typing the text in the document, press the Save button from time to time, so that it saves what you write in the document. Or even better on the title bar you have AutoSave Layout; which is best set to on; to have Microsoft Word do it automatically for you. Type the next item in that to list.
Hello World, this is my first document!
My name’s Manuel Radovanović. I am from Belgrade.
This capital city is in Serbia. Serbia is in Europe!
Today, we are going to learn using Microsoft Word!
- Open
Microsoft Word!
- Click on a new blank document!
- Check Zoom Layout to make sure it’s right for you!
- Write
something into the document!
- Save your document!
- Save your document under different name!
- Delete the old document!
How to Delete Some Old Document or Their Copy?
If you want to delete a document, it is best to use File Explorer from your Windows operating system. With it, you can easily organize, rename and delete files and folders. However, that doesn't mean you can't also use Microsoft Word to delete its documents. Click on File and in the Home panel look at the Recent tab. Find and right-click on the file called 01. Hello Word, my first Microsoft Word document. When the drop-down menu opens, click on Delete and a MessageBox will appear asking you if you are sure you want to delete the specified file. If you confirm by pressing the Yes button, your file will be deleted.
Of course, you can't delete a file if it's open in Microsoft Word program. If you just want to remove the file from the Recent tab; use the same drop-down menu but click Remove from list. In this case the file will only be removed from the list but not deleted. If you deleted a file and think you made a mistake, you didn't really mean to delete it; then look in the Recycle Bin; recycle bin in your Windows operating system and it will find your deleted file. This means that the file is not completely and permanently deleted and can be recovered by clicking the Restore drop-down menu. We move on to the next item in the list:
Hello World, this is my first document!
My name’s Manuel Radovanović. I am from Belgrade.
This capital city is in Serbia. Serbia is in Europe!
Today, we are going to learn using Microsoft Word!
- Open
Microsoft Word!
- Click on a new blank document!
- Check Zoom Layout to make sure it’s right for you!
- Write something into the document!
- Save your document!
- Save your document under different name!
- Delete the old document!
- Close and open the document!
How do I Close and Reopen a Document?
Closing a document is easy. Click File -> Close and a MessageBox will appear asking if you want to save the document. Confirm by clicking the Yes button and Microsoft Word will close. If you have the AutoSave option turned on, which automatically records everything you type in the document; then you will not be prompted to save the document. In this case, Microsoft Word will simply close. As for opening a document, you can do that by clicking on that document in File Explorer. You can also start Microsoft Word and in the Home panel under the Recent tab you can find the document in the list of documents that you want to open and simply click on it. And the third way is to click on the Open panel, then on the item Browse and in the OpenDialogBox you can locate and select the document you want to open. By pressing the Open button, your document will open.
How to Write a Text in Another Foreign Language?
Despite the fact that these lessons use text in Microsoft Word in English; we want to know how we can write a text in another foreign language, for example in Serbian. In order to be able to do this, it is necessary to have the Serbian language installed on the Key Layout in your Windows operating system. See if you have SRP written in the lower right corner? If you don't have it, you need to install it first in your Windows operating system.
What to do to use another key layout and another language?
First you have to have installed the key layout which you want to use.
For example: Serbian Latin
Zdravo i poštovanje svima!
While you are still typing a sentence in Serbian, a yellow notification message with a Download button will appear under the job palette. Click that button and install the Language Pack for Serbian language. Select the last sentence and in the left lower right corner of Microsoft Word, click on Language Layout and change it from English (United States) to Serbian (Latin, Serbia). Change one letter in the sentence, for example instead of respect to write respect. And you will see that Microsoft Word will automatically underline the word respect with a red zigzag line indicating a typo. Right-click on that word and a drop-down menu will offer you the correct word respect. Click on it and the word will be corrected.
Go back to ENG, Key Layout and add the following text so that the whole text looks like this.
Hello World, this is my first document!
My name’s Manuel Radovanović. I am from Belgrade.
This capital city is in Serbia. Serbia is in Europe!
Today, we are going to learn using Microsoft Word!
- Open
Microsoft Word!
- Click
on a new blank document!
- Check
Zoom Layout to make sure it’s right for you!
- Write
something into the document!
- Save
your document!
- Save
the document under different name!
- Delete
the old document!
- Close
and open the document!
What to do to use another key layout and another language?
First you have to have installed the key layout which you want to
use.
For example: Serbian Latin
Zdravo i poštovanje svima!
See we can use other languages and spell check for them!
Even though Spelling and Grammar check works great, it won’t pick
the right phrases for you.
Therefore, you have to correct some words yourself. Deleting words
or correct them is easy. Correct the specified text!
This is enough for the first lesson, thank you!
At the end of the first lesson of this tutorial, try to
delete, add or change some words in the sentence yourself. You can see how this
entire lesson looks like in the following video:
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